Privacy Policy

1. Introduction & Scope

Welcome to More Prospects, Inc.. This Privacy Policy outlines how we collect, use, and protect data provided by our contracted customers while using our AI-driven automation, consulting, and marketing services. By engaging with More Prospects, Inc., you agree to the terms of this Privacy Policy and acknowledge that you are responsible for ensuring compliance with applicable data protection laws within your own organization.

1.1 Scope of This Policy

This policy applies to: Contracted customers who engage with More Prospects, Inc.’ AI-driven services. Data processed through AI automation, CRM integrations, and workflow optimizations. Technical data collected for system performance and analytics. This policy does not apply to end users, clients, or customers of our clients—clients are responsible for implementing appropriate data safeguards within their own operations.

1.2 No Assumption of Data Security Liability

More Prospects, Inc. does not host or store client-uploaded data directly. All uploaded data is processed and stored within third-party cloud environments (e.g., CRM platforms, AI service providers).We are not liable for security breaches, unauthorized access, or data compromises that occur within third-party cloud systems. Clients must implement their own security safeguards to protect sensitive data within their own organization.

1.3 No Collection of HIPAA-Protected Data

More Prospects, Inc. does not process, store, or accept HIPAA-protected health information. Clients must ensure that no sensitive medical or health-related data is uploaded to our AI-driven platforms.

1.4 No Unauthorized Data Sharing

More Prospects, Inc. does not sell, rent, or share client data with third parties without explicit client consent. If data sharing is required for integrations (e.g., linking AI workflows with third-party CRMs), clients will be notified and required to approve such use.

1.5 Changes to This Privacy Policy

More Prospects, Inc. may update this policy as necessary to reflect changes in our services, legal requirements, or security practices. Any changes will be communicated to active clients via email or posted on our website. Clients are responsible for reviewing updates and ensuring continued compliance.

1.6 Contact Information

For privacy-related inquiries, clients may contact:

[email protected]

2. Data We Collect

More Prospects, Inc. collects only the minimum necessary data required to provide AI-driven automation, CRM optimization, and consulting services to our contracted customers. We do not collect protected health information (PHI) or any HIPAA-regulated data. All data provided by clients is processed within third-party cloud environments, and More Prospects, Inc. does not assume responsibility for the security of data stored in those systems.

2.1 Types of Data We Collect

We collect and process the following categories of data:

(A) Customer Account & Contact Information

Name, email address, phone number. Business name, industry, and role/title. Payment and billing details (processed securely through third-party providers).

(B) Business & Marketing Data

CRM data provided by the client (e.g., customer interactions, pipeline status, sales activities).Customer engagement metrics (e.g., email open rates, chatbot interactions, lead tracking).AI-driven analytics and campaign performance insights.

(C) AI-Processed Data

Information uploaded by clients for workflow automation (e.g., text inputs, chatbot queries, marketing copy).Data processed by AI models to optimize CRM workflows, predict lead behavior, or generate automated responses. System-generated logs for AI accuracy improvements (excluding personally identifiable information unless provided by the client).

(D) Technical & Device Information

IP addresses and device/browser details for security monitoring. Log data related to service performance and troubleshooting. Cookies and tracking technologies for website analytics (see Section 8: Cookies & Tracking)

2.2 Data We Do Not Collect

More Prospects, Inc. does not collect or process the following: Protected Health Information (PHI) – We do not store, process, or transmit HIPAA-regulated data. Personally Identifiable Information (PII) of End Customers – We do not directly collect information about our clients’ customers. Clients are responsible for handling their own customer data securely. Credit Card & Payment Details – We use third-party payment processors (e.g., Stripe, PayPal) and do not store financial information. Sensitive Government-Issued Identifiers – We do not request or store Social Security numbers, driver’s licenses, or passport information.

2.3 How We Collect Data

Direct Client Input – Information provided via forms, onboarding sessions, CRM integrations, or direct uploads. Automated Collection – AI-powered analytics, log files, and tracking tools for service performance. Third-Party Integrations – Data from connected platforms (e.g., CRM systems, email marketing tools) authorized by the client.

2.4 Data Accuracy & Client Responsibility

Clients are responsible for ensuring the accuracy, legality, and compliance of any data they provide. If incorrect or outdated data is uploaded, clients must update it directly within their systems. More Prospects, Inc. does not verify the validity of client-uploaded data and is not responsible for errors resulting from inaccurate information. By engaging with More Prospects, Inc., clients acknowledge that they control the data shared with our services and that we operate strictly within the scope of AI automation and analytics without assuming liabi3. How We Use Data More Prospects, Inc. processes data strictly for business automation, CRM optimization, and AI-powered analytics. We do not sell, rent, or misuse client data.

3.1 Primary Uses of Data

We use the data collected to: Provide AI-driven marketing, automation, and workflow optimization. Enable CRM integrations, email automation, and lead management tools. Improve service functionality through performance monitoring and troubleshooting. Communicate with clients regarding service updates, technical support, and account management. Ensure compliance with applicable regulations and security policies.

3.2 AI-Generated Data Processing

AI models process input data to provide automated insights, recommendations, and predictive analytics.AI-driven responses are based on client-provided data and do not independently generate or verify facts. AI outputs must be manually reviewed by the client before implementation.

3.3 No Unauthorized Data Use

Client data is not used for AI model training without explicit consent. Data is not shared with third parties unless required for a specific service integration authorized by the client. We do not use client data for advertising, resale, or third-party marketing purposes.

3.4 Compliance & Risk Mitigation

Data processing is conducted in compliance with applicable privacy laws (e.g., GDPR, CCPA, TCPA).Clients remain responsible for ensuring their use of AI automation complies with industry regulations. More Prospects, Inc. assumes no liability for client-side regulatory violations related to data usage.

3.5 Client Communications

Clients may receive transactional emails, service notifications, or administrative alerts. Marketing communications will only be sent to clients who opt in and may be unsubscribed from at any time. By engaging with More Prospects, Inc., clients acknowledge that their data is processed solely for service delivery and optimization purposes, with no external commercialization or unauthorized usage.

4.1 When We Share Data

Data is only shared under the following conditions: Client-Approved Integrations – If a client connects More Prospects, Inc.' services to third-party tools (e.g., CRM systems, AI providers, marketing platforms), relevant data will be processed within those systems. Cloud Storage & Hosting – Data uploaded by clients is stored on third-party cloud platforms; More Prospects, Inc. does not control or host this data directly. Service Providers & Technical Support – In limited cases, trusted vendors may be used for technical support, billing, or AI infrastructure (e.g., cloud providers, payment processors).Legal Compliance – Data may be disclosed if required by law enforcement, regulatory agencies, or court orders, but only to the extent legally necessary.

4.2 Third-Party AI & CRM Dependencies

Some services leverage external AI providers (e.g., OpenAI, Google AI) and CRM platforms. Clients must review and accept the terms and privacy policies of any third-party AI or CRM system they choose to integrate. More Prospects, Inc. does not control how third-party AI providers process data once it is transmitted. If a third-party provider modifies, restricts, or discontinues its service, More Prospects, Inc. is not responsible for any resulting disruptions.

4.3 No Unauthorized Third-Party Access

Client data is never shared with third parties for advertising, reselling, or non-service-related purposes. Third-party access to client data is strictly limited to essential service functions and only with client authorization.

4.4 Client Responsibility for Third-Party Compliance

Clients are responsible for ensuring that third-party integrations they use comply with relevant data privacy laws (e.g., GDPR, CCPA, TCPA). More Prospects, Inc. does not assume liability for how third-party systems process client data. Clients must manually review and configure privacy settings within third-party platforms to align with their compliance obligations. By engaging with More Prospects, Inc., clients acknowledge that third-party AI and CRM integrations may process data independently and that More Prospects, Inc. bears no responsibility for their security, privacy, or operational changes.

5. Data Retention & Deletion Policy

More Prospects, Inc. retains client data only as long as necessary to provide AI-driven services, comply with legal obligations, and improve service functionality. Clients have the right to request data deletion, subject to certain operational and legal limitations.

5.1 Data Retention Periods

We retain different types of data for the following durations: Client Account & Contact Data – Stored for the duration of the contract and up to 12 months after termination unless deletion is requested earlier.AI-Processed Data & Workflow Logs – Retained for a limited time to improve automation accuracy but never used for external AI training. Marketing & Analytics Data – Retained for business insights and service optimization, but clients may opt out of data collection at any time. Billing & Payment Records – Stored for at least seven (7) years to comply with financial regulations.

5.2 Client Control Over Data

Clients may: Request a copy of their stored data before service termination. Request correction of inaccurate or outdated data within their account. Request deletion of their data, subject to the conditions in Section 5.3.

5.3 Data Deletion Requests

Clients can request deletion of their data by submitting a formal request via email or the client portal. Immediate Deletion: Account-related data and non-essential records may be deleted within 30 days of request approval. Limited Retention: Some data may be retained for legal, security, or operational purposes, including: Billing records and invoices (for tax and compliance reasons).Security logs and fraud prevention records. AI workflow logs that are anonymized and do not contain personal information. CRM & Third-Party Data: If a client has integrated More Prospects, Inc. with third-party platforms, they must delete data directly within those external systems. More Prospects, Inc. is not responsible for deletion requests on third-party services.

5.4 Service Termination & Data Handling

Upon contract termination, client data is automatically removed from active service systems within 90 days, except where retention is legally required. Clients may request an export of their data before termination, but More Prospects, Inc. is not obligated to store or retrieve data after deletion.AI-powered workflows may contain anonymized data logs for performance improvement, but these do not include personally identifiable information. By engaging with More Prospects, Inc., clients acknowledge that data retention policies comply with legal and business requirements and that some data may be retained as required by law, even after service termination.

6. Security Measures & Data Protection

More Prospects, Inc. is committed to protecting client data through industry-standard security measures. However, clients are responsible for securing their own systems, and More Prospects, Inc. does not assume liability for breaches within third-party cloud environments.

6.1 Security Measures Implemented by More Prospects, Inc.

We take reasonable precautions to protect client data, including: Data Encryption – Sensitive data is encrypted in transit and at rest, where applicable. Access Controls – Internal access to client data is restricted to authorized personnel only. Audit & Monitoring – System activity is logged and monitored for unauthorized access attempts. Security Patching – Regular updates are applied to address vulnerabilities in AI-driven tools and integrations.

6.2 Client Responsibility for Data Security

Clients are responsible for implementing their own security safeguards, including: Protecting login credentials, API keys, and access tokens for More Prospects, Inc. services. Configuring proper security settings within any third-party CRM, cloud storage, or AI integrations they use. Ensuring compliance with industry security and privacy regulations applicable to their business operations.

6.3 Third-Party Cloud & AI System Risks

More Prospects, Inc. does not store client data on local servers; all uploaded data is processed and stored within third-party cloud environments. If a third-party cloud provider experiences a data breach, More Prospects, Inc. is not liable for any resulting data exposure. Clients are encouraged to review security policies of any third-party platforms they integrate with.

6.4 Security Incident Response

In the event of a data security breach within More Prospects, Inc.’ direct systems, affected clients will be notified within a reasonable timeframe. If a breach occurs within a third-party AI or CRM integration, it is the third-party provider’s responsibility to notify clients. Clients must report suspected unauthorized access to More Prospects, Inc. immediately.

6.5 No Absolute Guarantee of Security

While More Prospects, Inc. follows industry best practices for security, no system is completely immune to cyber threats. By using our services, clients acknowledge that they assume some level of risk when transmitting data over the internet. By engaging with More Prospects, Inc., clients agree to take appropriate precautions to secure their own accounts and acknowledge that data security within third-party integrations is beyond More Prospects, Inc.’ control.

7. User Rights & Choices

More Prospects, Inc. respects client rights regarding data access, correction, and deletion. This section outlines how clients can exercise control over their data and manage their privacy preferences.

7.1 Right to Access

Clients can request a copy of the data More Prospects, Inc. has collected and processed on their behalf. Requests for data access must be submitted in writing to [contact email].Access requests will be processed within 30 days, unless an extension is required due to legal or operational reasons.

7.2 Right to Correction

Clients may request corrections to inaccurate, outdated, or incomplete information in their account records. Corrections must be made directly through client-controlled CRM systems where applicable. If More Prospects, Inc. holds inaccurate data, clients must provide verified corrections.

7.3 Right to Deletion

Clients may request deletion of their personal data, subject to legal and contractual retention obligations. Data that can be deleted upon request: Client account details and contact information.AI-processed data that is no longer necessary for active service. Marketing and analytics data (unless anonymized for service improvement).Data that cannot be immediately deleted: Billing and payment records (retained for financial compliance).Security logs (retained for fraud prevention and legal obligations).Anonymized AI workflow logs that do not contain personal identifiers. Deletion requests must be submitted in writing and will be processed within 30–90 days.

7.4 Opt-Out of AI Model Training

More Prospects, Inc. does not use client data for AI model training unless explicitly agreed upon. Clients may request to opt out of any data retention programs, where applicable. Some AI-powered features may require limited data processing to function, and opting out may restrict service capabilities.

7.5 Opt-Out of Marketing Communications

Clients can unsubscribe from marketing emails and newsletters at any time via the opt-out link provided in communications. Essential service-related emails (e.g., billing notifications, security updates) will still be sent.

7.6 Compliance with GDPR, CCPA, and Other Privacy Laws

If a client is subject to GDPR, CCPA, or other data privacy regulations, More Prospects, Inc. will honor all legally required data rights. Clients requesting GDPR or CCPA-specific actions must verify their identity before requests are processed. More Prospects, Inc. does not sell client data and complies with “Do Not Sell My Data” provisions where applicable. By engaging with More Prospects, Inc., clients acknowledge their rights to access, correct, and delete data while understanding that certain retention obligations may still apply.

8. Cookies & Tracking Technologies

More Prospects, Inc. uses cookies and tracking technologies to improve user experience, enhance service performance, and analyze website traffic. This section outlines how we use these technologies and how clients can manage their preferences.

8.1 What Are Cookies?

Cookies are small data files stored on a user’s device to remember preferences, track activity, and enhance service functionality. Other tracking technologies include pixels, web beacons, and analytics scripts that monitor how users interact with our website and AI-powered tools.

8.2 How We Use Cookies

More Prospects, Inc. uses cookies for the following purposes: Essential Cookies – Required for core website functionality, including secure login and session management. Performance & Analytics Cookies – Used to track user activity and optimize AI-driven services. Marketing & Retargeting Cookies – Used for advertising campaigns and personalized outreach (only with user consent).Third-Party Cookies – Some third-party services integrated into our platform (e.g., AI tools, CRM systems, payment processors) may set their own cookies.

8.3 Third-Party Tracking & Integrations

Third-party tools (e.g., Google Analytics, CRM platforms, AI service providers) may collect and process data independently. More Prospects, Inc. does not control third-party tracking technologies and recommends reviewing their privacy policies.

8.4 Client Control Over Cookies

Clients can adjust cookie preferences using browser settings to block or delete cookies. Opting out of certain cookies may affect website functionality, including AI-driven features and CRM integrations. Some cookie preferences can be managed through privacy settings on third-party platforms (e.g., Google Ads, Facebook, LinkedIn).

8.5 Do Not Track (DNT) & Global Privacy Controls

More Prospects, Inc. respects Do Not Track (DNT) signals where supported. Clients in jurisdictions with privacy laws (e.g., GDPR, CCPA) may have additional options for controlling tracking technologies. By using More Prospects, Inc.’ services, clients acknowledge that cookies and tracking technologies may be used to enhance service performance and AI functionality, with options to manage their preferences.

9. International Data Transfers

More Prospects, Inc. operates in a digital environment where data may be processed, stored, or transferred across multiple jurisdictions. This section outlines how we handle international data transfers and ensure compliance with applicable privacy laws.

9.1 Where Data May Be Processed

Client data may be processed on servers located in different countries, depending on our cloud storage providers and AI service integrations. By using our services, clients acknowledge that their data may be transferred to and processed in jurisdictions that may have different data protection laws than their own.

9.2 Compliance with GDPR, CCPA, and Other Regulations

If a client is located in a jurisdiction with specific data protection laws (e.g., the European Union under GDPR, California under CCPA), More Prospects, Inc. will comply with legal requirements for cross-border data transfers. For GDPR compliance, data transfers outside the European Economic Area (EEA) will be based on: Standard Contractual Clauses (SCCs) approved by the EU Commission. Other legally recognized data transfer mechanisms where applicable. For CCPA compliance, clients in California can request information about how their data is transferred and processed outside the United States.

9.3 Third-Party Data Processors

Certain AI-driven features or CRM integrations may rely on third-party data processors located in different countries. Clients should review the privacy policies of any third-party platforms they integrate with to understand international data handling. More Prospects, Inc. does not control how third-party cloud providers manage international data transfers but ensures that our service agreements with them require reasonable data protection measures.

9.4 Data Subject Rights for International Clients

Clients in regions with specific privacy laws (e.g., EU, UK, Canada, Australia) may have additional rights, including: Requesting details on international data transfers. Objecting to data processing in certain jurisdictions. Requesting that their data be deleted or restricted from international transfers.

9.5 Client Responsibility for Cross-Border Compliance

Clients are responsible for ensuring that their use of AI-driven services aligns with any regional data protection laws governing their industry. If clients collect data from users in multiple countries, they must ensure their own compliance with international privacy regulations. More Prospects, Inc. assumes no liability for client-side non-compliance with cross-border data transfer rules. By engaging with More Prospects, Inc., clients acknowledge that their data may be processed internationally and that reasonable safeguards are in place to protect privacy, but ultimate compliance responsibility lies with the client.

10. Policy Updates & Contact Information

More Prospects, Inc. may update this Privacy Policy as necessary to reflect changes in legal requirements, AI service functionalities, or security practices. Clients are responsible for reviewing updates and ensuring compliance with any changes.

10.1 Right to Modify the Privacy Policy

We reserve the right to update, modify, or replace this Privacy Policy at any time. Changes may be necessary due to: New AI service enhancements affecting data processing. Legal or regulatory updates (e.g., GDPR, CCPA, TCPA changes).Security improvements or adjustments to third-party integrations.

10.2 Notification of Changes

Material updates to this policy will be communicated via: Email notifications to active clients. A notice posted on our website. Any other legally required notification methods. Clients are responsible for reviewing policy updates and deciding whether to continue using our services.

10.3 Acceptance of Updated Terms

Continued use of More Prospects, Inc.’ services after a policy update constitutes acceptance of the revised terms. If a client disagrees with any modifications, they may: Contact More Prospects, Inc. for clarification or dispute resolution. Request data deletion or terminate service if they no longer agree to the terms.

10.4 Contact Information

For privacy-related inquiries, data access requests, or concerns, clients may contact us at:

More Prospects, Inc.

[email protected]

By engaging with More Prospects, Inc., clients acknowledge that this Privacy Policy governs data usage and that they are responsible for staying informed about updates.